Minutes
Academic Senate
Los Angeles Harbor College
LRC 125
Present:
Nabeel Barakat, Kate Campbell, Charles Davis, Sally Fasteau (recorder) Len Glover (Treasurer), Mike Hiscocks, Wendy Hollis, Kathy Keller (for Linda Forrest), Jonathon Lee, Bruce Lemon, Robin Lindsay (for Brenda Guertin), Susan McMurray, Tissa Munasinghe, Rod Oakes, Joyce Parker, Jane Pavlina, Yvonne Pueblos, June Smith (Immediate Past President), Jim Stanbery (presiding), R. David Weber, Tricia Wickers, Mark Wood (Vice President).
Absent:
Linda Forrest, Brenda Guertin (excused), Steve Judge (excused), Nicholas Webb (ASO President)
Guests:
Joshua Abarbanel (ETC), Tom Bottone (Constitution Committee), Ellen Caldwell (Accreditation Liaison), Gary Columbo (Accreditation Liaison, District), Philip Heath (ASO), Patrick Lovett (ASO), Sam Sandt (MIS),
I.
Call to Order:
The meeting was called to order at 12:23 p.m.
Adoption of Agenda: The agenda was approved with no objections.
Approval of Minutes: With no objections, the minutes of February 1, 2001 were approved.
Motion to Approve Minutes: M.
Wood
Treasurer’s
Report: (Glover) The Treasurer reported that the current
balance in the treasury is
$2246.19
II.
Special Orders:
A. Senate Stake in Accreditation Planning & Governance Issues (Gary Columbo, District Accreditation Liaison for Harbor College/ Ellen Caldwell, LAHC Accreditation Liaison)
There is a concern that some colleges are focusing on a paper product in the planning process. What the accrediting board and district are actually looking for is a long range planning process. They want to see proof that the planning processes are on-going and are linked to the budgeting process.
A list of “process goals” for the college planning process during the Spring/Summer/Fall 2001 time period compiled by the LACCD Board of Trustees was distributed. They are the following:
1.
Description of Shared
Governance body, including mission, membership, areas of responsibility, and
decision-making process.
2.
Description of the
program review process for academic, student support services, and
administrative units, including procedures, responsible individuals/committees,
timelines, cycle, and outcomes/responses.
3.
Description of the
Educational, Facilities, and Support Services Master Planning processes,
including procedures, responsible individuals/committees, timelines, cycles,
and outcomes/responses.
4.
Description of the
Institutional Strategic Planning process, including procedures, responsible
individuals/committees, timelines, cycle, and outcomes/responses.
5.
Comprehensive flowchart
showing integration of all planning processes (including Educational,
Facilities, and Support Services Master Planning processes, as well as
Strategic Planning and Program Review) with processes for budget planning and
resource allocation (including yearly Op. planning, SIEF, VATEA, Technology and
all other block grant funding allocations).
6.
An overall
timeline/calendar establishing deadlines for all integrated planning and budget
allocation processes.
The Academic Senate needs to have official faculty input in the process. There is concern as to how the goals mesh with the Educational, Facilities and Student Support Services master plans. Do they mesh with the unit plans from the divisions? Planning is only valuable if all constituencies are involved from the bottom up. (i.e. faculty is involved in the creation of the unit plans which are then added to the larger master plans).
B. Planning/Budget Update (Stanbery/Hollis)
Divisions will be meeting to work on their unit plans that were initiated in the preliminary educational plans started last year. There will be a Strategic Planning Meeting on Feb. 27, 2001 at 1:30. Every Senator needs to attend at least one of these meetings to get a feel of how the process works.
A copy of the LAHC 2000-2001 budget and expenditures was distributed. Division chairs were sent a packet to prioritize their budgets.
III.
Motions Noticed for Action on February 15, 2001:
A. Constitution
Forums
Jane Pavlina reported on the first constitution forum held February 13, 2001. She distributed a document outlining a timeline for constitutional adoption and PAC Structure. The Constitution needs to be adopted by March 29, 2001.
Roberts Rules states that we can have a voice vote but Title 5 indicates that we need to have a secret ballot of the full-time faculty to form an Academic Senate.
All Senators and faculty members need to go to the Forums to have their voices heard. All revisions will be discussed at these meetings. No changes will be made at the March 15 meeting.
Motion:
to adopt the proposed time lines for the constitution revision and
governance forums:
[Feb. 26 Second Constitution Forum (Senate), March 1 (Senate
Meeting/Governance Forum); March 13, Third constitution forum; March
15 (joint Senate/PAC Forum);
March 23 Ballots in faculty mail boxes; March 27-29 Vote
(full-time faculty only); March 29 optional
senate meeting on PAC to conclude senate input on PAC structural document; March 30, deadline for final adoption; April 5 Senate meeting final report on
adoption vote, motion to dissolve faculty senate constitution revision
committee, appoint nominations & election committee]
M/S/P:
Pavlina/Smith
Motion
Passed Unanimously
The discussion indicated that suggested amendments be e-mailed to the committee and that other substantive changes if brought to the forums should be written down and distributed to those present at the forums.
The PAC representatives and past president will develop information for the PAC structure forums.
Motion: to accept the
appointment of Susan McMurray as chair of the ballot committee for the
constitution adoption process.
M/S/P: Hollis/Campbell
Kate Campbell, Kathy Keller and Pamela Watkins have volunteered to serve on the committee.
B. Letter
to District on PFE (Keller)
Motion from the PFE
Committee: that Kathy Keller and June
Smith will draft a letter to be sent by the Academic Senate to the District
regarding the time-line for the PFE Symposium.
Motion
Passed Unaniously
IV.
Comments on Distributed Reports/Notices/Committee
Minutes:
A. PFE
(Guertin/Keller)
PFE meets the 2nd and 4th Fridays. It was announced that the District Symposium to showcase uses of PFE funds has been postponed from March 2 to May 11, 2001. It was announced that the district will sweep accounts if the money has not been spent by June 30, 2001. Therefore, all are encouraged to spend their money now. We will need to develop PFE plans in Spring 2001 for Fall 2001.
B. ETC
(Abarbanel/McMurray)
Report on the proposed change of ETC name and function.
Recommendation that MIS would change its name to Information Technology with a dean-level director and have an established budget.
The ETC should become the Information Technology Advisory and make recommendations to the IT office and President of the College. Their focus will be on issues pertaining to technology.
The creation of an Academic Senate Subcommittee for Educational Technology that would focus on technological issues in the physical classroom, as well as distance learning and the virtual classroom.
It was recommended that a
noticed motion be prepared for the next senate meeting regarding these proposed
changes.
C. Board
Action on District Hiring Process Document (Stanbery)
The Board of Trustees accepted the entire District proposal for the District Hiring Process. This process changes current language requiring the district and senate to mutually agree on changes to the process to requiring the district to only “rely primarily on” the advice of the Senate. This is basically a take back from the District and interpreted by the Senate as illegal and in violation of the original agreement with the District.
V.
Announcements:
A. ASO
Activities (Lovett)
Nicholas Webb will not be able to attend the Academic Senate meetings. Patrick Lovett and Philip Heath will now be representing the ASO Senate. It was announces that the ASO is going to canvass the campus for Voter Registration. They would like faculty to assist by allowing them to make announcements in classrooms.
VI.
Adjournment
The meeting was adjourned at 1:55 p.m.
Respectfully Submitted,
Sally Fasteau,
Recording Secretary